Job Description
Adaptable Recruitment are working with a well established Liverpool based business who is looking to recruit an experienced Purchase Ledger Clerk for a period of 2 months .
Salary and Benefits
£30k per annum
Free parking on site
Hybrid working model in place
Job Duties and Responsibilities
- Accurately process high volumes of supplier invoices.
- Match invoices to purchase orders and goods received notes (3-way matching).
- Investigate and resolve discrepancies relating to pricing, quantities, shortages, or delivery issues.
- Identify and manage invoice exceptions, including pricing queries, quantity mismatches, duplicate invoices, and missing purchase orders.
- Investigate variances between invoices, purchase orders, and goods received notes, ensuring issues are resolved accurately before posting.
- Work closely with internal departments such as Buying, Stores/Warehouse, Logistics, Finance, and Procurement to resolve approval issues, delivery queries, and non-compliance with purchase order processes.
- Escalate unresolved discrepancies in line with company procedures and follow through to closure.
- Proactively follow up on missing credits, corrected invoices, or supporting documentation from suppliers.
- Resolve supplier disputes involving short deliveries, overcharges, and pricing errors in a timely manner.
- Maintain accurate and up-to-date supplier accounts.
- Set up new supplier accounts in line with internal controls and due diligence requirements (e.g. AWRS, VAT checks, bank details verification).
- Manage supplier queries professionally, ensuring prompt and effective resolution.
- Prepare daily payment runs in line with agreed terms.
- Process credit notes and contra them appropriately on the finance system.
- Reconcile supplier statements and chase any missing invoices.
- Support cash flow forecasting by providing accurate data on outstanding liabilities
Knowledge and skills desired
- Minimum of 3 years' experience in an accounts payable role within a high-volume environment.
- Confident in using purchase order and automated finance systems.
- Strong numerical accuracy and attention to detail.
- Ability to prioritise workload and meet deadlines.
- Excellent communication skills.
- Proficient in MS Office.
